Information for applicants

Applications for academic year 2018-2019 are open between November 1st 2017 and March 30th 2018!

Checklist of information needed to complete an application

  • Copy of a valid passport
  • Copy of a CV
  • Completed motivation form
  • First university degree and other relevant degrees
  • Documentation of language proficiency
  • Other relevant documentation and references

University degrees and transcripts must be sent either as originals or as certified true copies. An official stamp with date and signature is required. In general, attestation by the local embassy, the police, a notary public or state or municipal administration agency is accepted. Failure to provide all the necessary documents disqualifies the applicant and the application will not be registered.

How to apply

Apply here to become a student in the IMBRSea programme in academic year 2018-2019

1. Application ...

  • Step 1: Preparing for IMBRSea
  • Step 2: make an IMBRSea personal account in the IMBRSea application tool 
  • Step 3: enter all required data in the IMBRSea application tool
    • personal data
    • study overview
    • language skills
    • motivation
  • Step 4: submit the IMBRSea application to the IMBRSea coordination office before March, 30th 2018 (4 pm CET). Exceptionally EU-students can apply until June, 1st 2018, however it is not possible to apply for an Erasmus Scholarship after March, 30th 2018.

2. Important dates

  • Feedback on academic eligibility and notification of scholarship selection results: April 15th 2018
  • Deadline legalized documents at IMBRSea coordination office
    • for students (non-EU): Monday, 15th of May 2018
    • for all EU-students: Thursday, 1st of June 2018
  • Issuing of invoice: Thursday, 15th of June 2018
  • Deadline payment of invoice: Tuesday, 1st of August 2018

Students who haven't paid by the deadline of Tuesday, 1st of August will be considered as dropouts.

  • Exceptionally EU-students can apply until 1st of June 2018, however this will have certain implications:
    • it is not possible for students who apply after the official deadline of March 30th 2018 to apply for an Erasmus Scholarship
    • feedback on academic eligibility: Monday, 3rd of July 2018
    • issuing of invoice: Friday, 14th of July 2018 
    • deadline payment of invoice: Tuesday, 1st of August 2018


3. Academic eligibility ...

The IMBRSea selection board will evaluate your application files and check whether you are academically eligible or not to start the Master programme.
In case of eligibility you will be informed about this and this will require you to send original copies of your higher education diploma(s) and transcript of records to the coordination office by post in order to finalize your application and to start the enrollment procedure in the programme.

It is important that we can ascertain the authenticity of your diploma and transcript of records:

  • When you obtained your diploma at one of main partners of IMBRSea, the procedure is fairly simple. You need a certified copy of your documents sent to us by the university. This means that we have to receive a clear and readable copy, stamped and signed by the university that issued your documents confirming that it is a true copy.
  • When you obtained your diploma at another university, one of three routes has to be taken, depending on the country where the diploma was issued.
  1. You need a certified copy
  2. You need an apostille
  3. You need to legalise your diploma

The list of what is needed for which country can be found via this link.

Bear in mind that you will have to turn to the institute that issued your diploma to obtain a certified copy or to find out what the procedure is to have your diploma apostilled or legalized.

IMPORTANT REMARK about TRANSLATION: if your higher education diploma(s) are not issued in English, French, German, or Dutch, they need to be translated by a certified translator and the original AND translation need to be added to your application.


4. Study cost and study grants

When applying to the IMBRSea programme, be aware of the study costs. There are Erasmus Mundus scholarships available.

More information about Fees and Funding

Frequently asked questions: 

Can I change items in my application form once it is submitted

In principle no! Once an application is submitted, the reviewing process will start. In case you uploaded a wrong document or you have an additional supporting document relating to your studies, you can still send it to the coordination office ( with mentioning clearly your Unique application number. 

Can I defer my admission to the next academic year?

Theoretically it is possible. However there are procedures and agreements to be put up by all the members of the consortium and the applicant should provide valid and sufficient reasons why they cannot attend. Please consult the coordinator for further advice.

Can I re-apply for a scholarship in my second year of the master programme?

Unfortunately, the Erasmus Mundus scholarship is for two years and students who could not secure a scholarship and are enrolled in their first year do not qualify to re-apply for a scholarship only for the second year.

Can I submit English Test results after the application deadline?

Yes, the English test is required by the time the regsitration at the University starts. Applicants that are not in possession of a proof of English proficiency can simply indicate their level of expertise in their CV using the guidelines provided in the Europass template. In case, by the start of the academic year, proof can not be shown, you can still be expelled from the programme. Acceptance in this case remains thus conditional until proof is submitted!

Am I eligible to apply if I do not have my Bachelor’s diploma (or equivalent education certificate) at the time of application?

Yes, applicants graduating before September 2018 are eligible to apply. Admitted students need to hand in their degree certificate (diploma and diploma supplement) as soon as they receive it. Note that admission for this group of students will be conditional. The degree certificate (or other relevant graduation documents) must be sent to the IMBRSea coordination office at the latest by the end of August 2018. If you expect to graduate later, you cannot be admitted to the programme this year but are welcome to apply for the next year.