Exam regulations

Ghent University

Every year a new Education and Examination Code is drafted and approved by the Board of Governors. Therefore all articles are valid during one academic year.

Check https://www.ugent.be/en/education/degree/practical/studentadmin/OEREnglish for the most recent regulations.

Courses at UGent use different forms of examination such as written examinations, assigned exam papers, and oral examinations. The type of examination may vary according to the subject. Many courses require students to complete mandatory assignments (e.g. lab work or methodological assignments). Courses may also have continuous assessment throughout the semester. The examination or assessment type is listed in the course description of every course. Exams are graded on 20, 10 corresponds to a pass, 12 to sufficient, 14 to good, 16 to very good and 18 to excellent.

Students can receive a failing grade, or can even be expelled from UGent for plagiarism.

University of Pierre and Marie Curie - Paris 6

University of Algarve

The grading system is from 0 to 20, with 10 as the minimum passing grade. Evaluation can be in the following forms:  written, oral, practical, laboratorial or any combination of these.

Evaluation can be during the 15 weeks of classes and/or during the exam periods (January and June). There are two exams in each exam period, two weeks apart: Normal exam and Resit exam.

Students who have passed still have one opportunity to improve their grade.  Tests / exams must stipulate the duration and the marks for each question and part of the test/exam. Students have the right to consult their tests/exams after these have been corrected.

If an exam/test grade is contested by a student, a jury will be formed to review the marking.

The regulation states that students can miss up to 25% of the contact  time of a course without justification. If a student misses more than 25% of the  classes (contact time: lectures, labs, fieldwork, etc.), then this has to be justified. To justify missing more than 25% the regulation states:

  1. Absences are likely to be considered justified by providing proof up to 5 working days after the end of the impediment .
  2. Justified absences are not taken into account for verifying compliance with the attendance regulation and  give the right to require  new dates for tests and exams, to be determined with the respective teacher.
  3. If the case of a missed final examination, scheduling of the new date must be  requested to the Pedagogic Council, accompanied by proof (e.g. statement from Hospital  or Doctor), no later than 5 working days after the date of the exam, unless the student  is unable to do so.
  4. The jurisdiction of the Pedagogical Council for marking the new date of the final examination may be delegated to its Chairman.
  5. If the proofs for the justified absence are not delivered within the time limits provided for in this article, the faults are considered unjustified.

University of Oviedo

Some courses have a system of continuous evaluation. In these courses evaluation is based on class work, assignments and seminars. In the courses with exams these are generally in writing. They are corrected by the lecturer and the scores given to the students through the UNIOVI web-site intranet. A day is set up for individual meetings with the lecturer to discuss and revise the marks (whether evaluation system). After that date the marks are uploaded in the student’s record.  Complaints are solved by a commission specifically designed ad hoc by the Dean.

There is also a University Ombudsman (http://www.uniovi.es/en/gobiernoservicios/gobierno/otros/defensor) the students can approach if they still disagree with the final marks/scores in their studies, after the standard reclamation process is finished. The University Ombudsman is a body providing safeguards and appointed by Senate. Its actions are not subject to mandatory instructions on the part of any university authority, being governed by the principles of independence, impartiality, independence and confidentiality. The current University Ombudsman is Mr Ramón Durán Rivacoba, who was appointed on 15 December 2011 and took office on 17 January 2012.

The University of Oviedo offers a simple on-line guide for students to quickly learn how to carry out certain procedures, what requirements must be completed for each and where to go to take care of it. This initiative aims to simplify things and pave the way for students through the bureaucratic paperwork, making the whole process much more efficient. This information and additional links to administrative forms are in: http://www.uniovi.es/accesoyayudas/tramites

Galway Mayo Institute of Technology

All of the IMBRSea modules at GMIT will be assessed using a continuous assessment model. These continuous assessments make take the form of both theoretical and practical work, presentations, fieldwork, report writing and all are designed to assess the attainment of module learning outcomes. Students will be issued with an assessment schedule at the start of their semester in GMIT and this will detail the learning outcomes for the modules and how and when they will be assessed. Students that do not pass the continuous assessment (pass mark 40%) can subsequently complete an examination to demonstrate attainment of the learning outcomes. Students can appeal the result obtained for any module, this must be done within one week of announcement of the results. Appeals are submitted to the relevant head of Dept, in this instance,  Dr Lisa Ryan, Head of Dept of Natural Sciences. Appeals are then heard by the examinations appeal board. Further information concerning GMIT Academic Codes of Practice and Academic Policies is available at www.gmit.ie/directorate/academic-codes-practice and www.gmit.ie/directorate/academic-policies.

Polytechnic university of Marche

In Italy degree courses are structured in credits (crediti formativi universitari - CFU). One university credit corresponds to 25 hours of work per student, including attendance of lectures, individual study time and practical work. The average annual workload for a full-time student is conventionally fixed to 60 credits.

The Department involved in the IMBRSea project is the Department of Life and Environmental Science (DiSVA). For all courses at the DiSVA, 1 CFU corresponds to 8 hours of class teaching (class lectures). In addition, each course includes at least 1 CFU of experimental teaching (laboratory practice, whose attendance is highly recommended).

At Univpm there are different forms of examination such as written examinations and oral examinations. The type of examination may vary according to the subject.

The grading scale is from 30 to 18. With a grade of less than 18 the exam is not passed.

University of Bergen

Courses at UiB use different forms of examination such as written examinations, assigned exam papers, take-home examinations and oral examinations. The type of examination may vary according to the subject. Many courses require students to complete mandatory assignments (e.g. lab work or methodological assignments) or a term paper before being permitted to take examinations. Course may also offer continuous assessment throughout the semester. The examination or assessment type, and the grading scale (A-F or pass/fail), are listed in the course description of every course. Students register for examination in addition to registering for the courses, but at the same time and students can withdraw from the examination as late as 2 weeks before the exam date. (http://www.uib.no/en/student/49276/exam-registration-studentweb).  It is possible to register for the same exam three times (with a few exceptions), so that allows two resits of an exam. Failure to withdraw from an exam registration before the 2 week deadline counts as one of three possible exam registrations. Students can appeal the result obtained for an examination, within three weeks of announcement of the results. Complaints are made to the Faculty Information Centre, and handled at the Faculty level.

UiB is very strict about correct use of sources during examinations, and several systems are in use to check for cases of plagiarism (e.g. Euphorus). Students can receive a failing grade, or can even be expelled from the UiB for plagiarism.

University of the Basque Country

Examination methods – normative, complaints

Some courses have a system of continuous evaluation. In these courses evaluation is based on class work, assignments and seminars. In the courses with exams these are generally in writing. They are corrected by the lecturer and the scores given to the students through the UPV/EHU web-site intranet. A day is set up for individual meetings with the lecturer to discuss and revise the marks (whether evaluation system). After that date the marks are uploaded in the student’s record.  Complaints are solved by a commission specifically designed ad hoc by the Dean.

 

The instruction language for the MSc Degree Programme is English at UPV/EHU. Teaching is offered in English (Teaching staff is properly accredited for this purpose) and students may take their assessments in English or in other languages with the approval of the Academic Board; this aspect must be indicated in the Student Agreement. The MSc Thesis can be presented in English, but also in Spanish, or Basque or any toher official language of the Consortium but in every case, a summary in English must be provided.

 

Complaint procedure in force for International Master programmes in UPV/EHU. This procedure must be clearly explained in the Student Agreement. First the complaint must be made in writing to the person who can correct the situation so that they are given a chance to do so. Often complaints are a cultural or language misunderstanding and easily resolved. If the situation has not been solved within a reasonable time span, the complaint is forwarded to the next level. For example, if the complaint is about a student, the tutor is contacted next. Once more a reasonable time span is given to resolve the situation. Next the UPV/EHU Academic Board of the MSc programme is informed. Once more a reasonable time span is given to resolve the situation. Next the International coordinator of the Master is informed. If the situation is not rectified students are given 3 warnings. The second time they are warned, the funding agency (e.g., EACEA) is also informed. With the third warning, candidates are informed that non-compliance will result in the termination of the agreement and e.g. payment of fellowship. If the complaint is about an administrator or an academic, the complaint must be made in writing to the person who can correct the situation, so that they are given a chance to do so within a reasonable time span. Next, the UPV/EHU Academic Board of the MSc programme is informed. Once more a reasonable time span is given to resolve the situation. Next the International coordinator of the Master is informed. If the situation is not rectified in a timely manner, the UPV/EHU disciplinary rules apply.

English language proficiency

English language proficiency is a pre-requisite. The minimum requirements for non-native speakers are by an IELTS score of 6.5 or TOEFL 570/227, or an equivalent approved by the Academic Board.

Université de Bretagne Occidentale

Courses at UBO use different modes of examination such as written exams, assignements, and oral examinations. Morevoer, courses may use continuous evaluations during the semester (quizzes, take homes, etc). Every year the Commision de la Formation et de la Vie Universitaire (CFVU, https://www.univ-brest.fr/deve/menu/CFVU/Presentation-de-la-CFVU) define the modes of evaluation for each course. The modes can differ from one course to the other and are valid for one year. Exams are graded on 20, 10 corresponds to a pass, 12 to sufficient, 14 to good, 16 to very good and 18 to excellent.

The general principles and rules regarding all exams at UBO are described here : https://www.univ-brest.fr/digitalAssets/54/54129_20150623_Guide_Examens_... (French).

Students can receive a failing grade, or can even be expelled and excluded from all public higher learning institutions for plagiarism (https://www.univ-brest.fr/digitalAssets/54/54137_Charte_Anti-Plagiat.pdf).