Frequently Asked Questions

  1. Can I apply for an Erasmus Grant for my first semester in IMBRSea?

    Yes, this is possible in case you obtained your bachelor degree at one of the participating IMBRSea Main Partner Universities. Explore with your international office when and how to apply. Keep in mind that in this case you cannot study your first semester at this university.

    Do Erasmus mobility Grants restrict my mobility possibilities?

    In some cases they do! In case you wish to study at the same university in semester 1 and semester 3, you will not be able to apply for an Erasmus Mobility grant for the third semester. 

    What is the amount of the grant?

    The exact amount depends on the university where you apply for a grant and depends on the university you plan to go to. Grants are normally awarded for 1 semester (3 months). Amounts range between 200 and 400 euro per month.

  2. Until when can I change my Specialization Track?

    During the selection process you indicate your preferred specialization track within IMBRSea (choice 1 and 2). You will receive an e-mail from the coordination office confirming your track. In specific cases and with a good motivation, you can still change this track until October 1st, taking into account the availability in the tracks. After this date, you can no longer make changes to the specialisation track since the track is mentioned on the final diploma and diploma supplement.
    The specialization track defines your pathway throughout the programme in terms of mobility and course selections. You basically remain in the same 'coulored band' during the entire programme.

     

  3. Which documents should I send to the coordination office?

    When you are admitted to the programme, you will receive an instruction e-mail explaining that you have to send the following documents:

    • A legalised copy of the basic diploma and its transcripts.
      • Instructions are given here: https://www.ugent.be/prospect/en/administration/application/application-....
      • In case you have not received your degree yet, you should send a statement from your university proving that you have been enrolled in the current academic year including the expected date of graduation.
      • if your degree needs to be translated, you have to send us the legalised copy of the certified translation.
      • It is not needed to send the original degree.
    • A print of your IMBRSea application form (= the pdf you received when you submitted the application form, being a summary of your application)
    • A copy of your language certificate (if applicable. e.g. native English speakers no not need to send this certificate, but just add a note that they are native speaking)

     

    Can I change items in my application form once it is submitted

    In principle no! Once an application is submitted, the reviewing process will start. In case you uploaded a wrong document or you have an additional supporting document relating to your studies, you can still send it to the coordination office (info@imbrsea.eu) with mentioning clearly your unique application number. 

    Can I defer my admission to the next academic year?

    Theoretically it is possible. If you are academically admitted to the programme and wish to start later, you will be asked to submit a new application in the relevant year, indicating that you had been admitted previously. If needed, consult the coordination office for further advice.

    Can I re-apply for a scholarship in my second year of the master programme?

    Unfortunately, the Erasmus Mundus scholarship is awarded for two years and students who could not secure a scholarship and are enrolled in their first year do not qualify to re-apply for a scholarship only for the second year.

    Can I submit English Test results after the application deadline?

    While the selection board clearly prefers complete application forms, a slithgly later submission of the language test result will be accepted e.g. if the test dates do not coincide with the application deadline. Please contact the coordination office if you predict that your language certificate will not available before the application deadline.
    In such case, upload a proof of the booked test, and send the digital test result to info@imbrsea.eu as soon as you receive it.

    Acceptance to the programme remains conditional until valid language proof is submitted

    Am I eligible to apply if I do not have my Bachelor’s diploma (or equivalent education certificate) at the time of application?

    In case you have not received your degree yet, you should send a statement from your university proving that you have been enrolled in the current academic year including the expected date of graduation.

  4. I have an unrelated degree, but am very interested in your programme. Can I apply?

    IMBRSea is a specialization programme in Marine Biological Resources on Master level. You need to have the sufficient background in certain topics (ecology, statistics, genetics,...) in order to be able to follow this programme. If your degree is not listed in the requirements above, but if you feel you have a solid academic background, we encourage you to apply. The selection board will assess your files to check your eligibility.

    In my country the ECTS credit system is not used and the grading system is different from Europe. How will my previous education be evaluated?

    There are indeed a large number of different grading systems used in different countries. The IMBRSea selection committee consists of people who have sufficient background in evaluating the diverse grading systems.

    Can I learn local languages during the programme?

    Language diversity provides an added-value to studying and living in Europe. IMBRSea students have the opportunity to learn a language within the transferable skills course in semester 1.

    Can the English proficiency certificate be sent after the application deadline?

    While the selection board clearly prefers complete application forms, a slithgly later submission of the language test result will be accepted e.g. if the test dates do not coincide with the application deadline. Please contact the coordination office if you predict that your language certificate will not available before the application deadline.
    In such case, upload a proof of the booked test, and send the digital test result to info@imbrsea.eu as soon as you receive it.

    Acceptance to the programme remains conditional until valid language proof is submitted.

    Do native English speakers have to provide proof of proficiency?

    No. In this case, indicate 'native speaker' in the application form, and upload a note or your ID card again under the field for 'certificate of test'.

  5. Can I pay the participation fee in installments?

    As a self-funded student you will be able to pay the fee of the first year in two installments (first installment in May, second before August). After completion of the first academic year you will be invited to pay the fee for the second year. This second year fee should be paid in one installment.

    When do I pay the participation fee?

    After being accepted to the programme, you will receive the request to pay the first part of the participation fee of year 1 of 1000 euro. Only after payment of this part your place in IMBRSea at the starting university will be secured. The second part of the participation fee should be paid by 1 August of the year in which you start the programme.

    The fee for the second academic year should be paid prior to 1 August again, once you have succesfully completed your first year.

  6. Is the Joint School Obligatory

    Yes, the school is obligatoy for all students. It counts for 6 credits of the total 120 credits.

  7. At which University am I enrolled during thesis work?

    During your thesis you are enrolled at Ghent University. Depending on where you studied during your third semester, you may also be enrolled at the third semester University. Thesis insurance is covered via your enrollment at Ghent University.